Warshaw Fellow Research Award & Buchter Resident Research Award
The Warshaw Fellow Research Award and Buchter Resident Research Award were created in 2017 to encourage pediatric trainees to engage in high quality research, provide a mechanism to fund trainee projects, and enhance the research environment at Children's Healthcare of Atlanta. Funds may be used for any type of child health-related research, including basic, clinical, translational, and outcomes research.
The application deadline was April 1, 2021. No additional applications will be accepted.
All research must be hypothesis driven and describe a discrete project that can be accomplished in the time and budget allotted.
- Warshaw Fellow Research Award: MD and MD/PhD fellows within the Emory Department of Pediatrics or in an academic department within the Emory+Children's Pediatric Institute. Typical applicants are late first year and early second year fellows, but any stage MD or MD/PhD fellow may apply. Pediatric psychology (PhD) fellows in the Emory Department of Pediatrics also are eligible to apply.
- Buchter Resident Research Award: Medical residents within the Emory Department of Pediatrics. Typical applicants are second and third year residents, but any pediatric resident may apply.
- The budget period for all projects is July 1 through June 30.
- Fellows may request a maximum of $5,000 and residents may request a maximum of $2,500, but smaller budget requests are encouraged.
- Trainees may request a two-year project period within the same budget limits ($5,000 for fellows and $2,500 for residents), as long as the project period ends before their training program ends.
- Previous awardees may request additional funding (in excess of their original maximum award of $5,000 or $2,500) by submitting an application in response to the subsequent year's RFA. Award decisions will be based on demonstrated progress in the first year of funding.
- Please see the Frequently Asked Questions section at the bottom of this webpage for examples of allowable expenses. Funds may not be used for travel, conference registration fees, classes, workshops, or other PI education/training expenses except in very specific cases where there is strong justification that the activity is directly related to the specific research aims.
- Applicants must propose a hypothesis driven project specifying an end product of their proposed project, such as a presentation, manuscript, grant application or other scholarly deliverable. The end product must be completed by the end of the training program period and reported in the online grants management system.
- Proper acknowledgement of this award must be included in all publications, oral and poster presentations, and abstracts that result from this project. Please use the following statement: "This research was supported by the Emory Department of Pediatrics and Children’s Healthcare of Atlanta."
- The principal investigator must respond in a timely manner to all requests for project updates.
- The principal investigator must submit the project for presentation at department Resident/Fellow Research Day activities, and submit an abstract on the project to the Annual Southeastern Pediatric Research Conference.
- Applications are reviewed and selected based on the NIH grant application scoring system.
- Please click here to view an explanation of how this system has been adapted for use with the Warshaw Fellow Research Award and Buchter Resident Research Award.
- Historically, 40% of fellow applications and 86% of resident applications have been approved for funding.
We encourage you to attend our monthly K-Club seminars for information and guidance on research career development. Residents also are invited to participate in monthly PRISE curriculum meetings, whether formally participating in the PRISE track or not. Please contact Jennifer Villasenor if you are interested in attending!
Applications must include separate PDF files for each of the following items. All documents must be single-spaced, Arial 11 font, with 1" margins:
- NIH-style biosketches for the principal investigator and mentor(s) - please use the format for due dates on/before May 24, 2021
- Hypothesis/specific aims/research goals (max. 1 page)
- Methods/experimental design (max. 2 pages plus references)
- (If applicable) Protections for Human Subjects Section (see Templates and Grantsmanship Resources tabs of this RFA)
- (If applicable) Vertebrate animals research documentation, including an NIH-format vertebrate animals section
- (If applicable - only for previous awardees who are requesting a second year of funding) Progress report on the first year of your project and explanation of how additional funding would enhance your project. (max. 1 page)
Applications also must include:
- Abstract that includes a summary of the specific aims (max. 1 page - no references)
- Impact and relevance to child health (2-4 sentences)
- Brief explanation for how the funds will facilitate your research objectives
- Project time period, detailed line item budget in required Excel template, and detailed budget justification
- The end product that will communicate the results of the project. This could be presenting an abstract at a regional or national meeting in your field, a manuscript or even a resulting grant application to further the research project.
- Letter(s) of support from your mentor(s) to demonstrate that adequate mentorship will be available to support the proposed study.
For individual assistance with your application, please make an appointment with Dr. Stacy Heilman.
Required Budget Templates
Note: It is strongly recommended that a financial analyst review and approve your budget prior to submission. Please see the Help tab of this RFA for a list of analysts. In addition, if your budget includes the Pediatric Biostatistics Core, it is strongly recommended that you consult with the core prior to preparing your budget to get an official estimate of the time needed to complete your project.
All applications must be submitted electronically through the online application portals:
For individual assistance with your application, please make an appointment with Dr. Stacy Heilman.
- Grantsmanship 101 - Becky Kinkead, PhD - Presentation & Slides
- Framing the Research Question - Ravi Patel, MD, MSc - Presentation & Slides
- Preparing Your CV and Biosketch by Stacy Heilman, PhD - Presentation & Slides
- Preparing Your Biosketch by Stacy Heilman, PhD - Presentation
Examples & Boilerplates
- Budget Justification Categories
- Information about Human Subjects Research
- Examples of Human Subjects Research Language
Pediatric Cores - Use of a pediatric core is strongly encouraged. Please visit this link for information about available resources and costs.
General Application Questions
Grant Writing Questions
Stacy Heilman, PhD
Director, Pediatric Research Operations
Clinical Research Questions
Nadine Spring, MPH, MS
Director, Clinical Research Services
Budget Related Questions
All residents should contact Margie Varnado. Fellows should contact the financial analyst for their division:
- Allergy, Cystic Fibrosis, Pulmonology, Sleep: Lynnessa Snodgrass
- LOBP: Bill Ollinger
- Emergency Medicine, Endocrinology, ENT, Nephrology, Rheumatology: Clarissa Scott
- Critical Care, Hospital Medicine, Marcus, Neonatology, Neurology: Margie Varnado
- Leukemia Lymphoma, Neuro-Oncology: Melissa Maxwell
- Gastroenterology, General Pediatrics, Palliative Care: Preethi Reddy-Veluri
- Cardiology, Infectious Disease: Shannon Jafolis
- BMT, Gene Therapy, Hematology, HemThrom, Sickle Cell, Solid Tumor, Survivor: Stephanie Shannon
Frequently Asked Questions
1) For what types of research may these grants be used?
- Funds may be used for any type of child health-related research, including basic, clinical, translational, and outcomes research.
- Proposed research must be hypothesis driven and should describe a discrete project that can be accomplished in the time and budget allotted.
- Proposed research must be realistic and achievable within a one year project period and the requested budget. The most common criticism of proposals from new scientists is over-ambition; your project must be realistic and achievable. You may include a section on future research directions if you wish.
- PLEASE NOTE: These are not travel awards. Funds may not be used for travel, including travel to present the results of the research at conferences.
3) Which biosketch template should I use?
- Use the fellowship version of the biosketch.
- Scholastic Performance (section D) is NOT required for this application.
4) Who can help me with my budget?
- Fellows should contact their division's financial analyst for help preparing their budget. See the above Help tab for a list of analysts by division.
- Residents should contact Margie Varnado for help with their budgets.
5) What can I include in my budget?
- You may include whatever is necessary to accomplish your research EXCEPT the items listed in the "exclusions" bullet. Common expenses to include in a research project budget include but are not limited to:
- Personnel (e.g. research coordinator time, data entry assistance)
- Laboratory supplies
- Clinical research costs (e.g. patient engagement fees)
- Core services
- Instrument fees (e.g. fees associated with using a validated scale)
- Publication costs
- EXCLUSIONS: You may NOT include the following items in your budget:
- Conference registration fees
- Workshops, classes, or other education or training for the PI, except in very specific cases where there is strong justification that the activity is directly related to the specific research aims.
- General lab equipment (small equipment or technologies used exclusively for the proposed research project may be considered with strong justification)
- It is critical that each budget component be well-justified. A good budget justification clearly explains how the funds will be used in the proposed research project and why they are necessary to complete the project.
- Do not delete a section of the budget template just because you are not requesting funding for that section.
- REMINDER: These are not travel awards! Funds may not be used for travel, including travel to present the results of the research at conferences.
6) Can I use a core located at another institution?
- Yes! While we encourage you to use cores in the Emory Department of Pediatrics or other departments at Emory, you may include cores from other institutions.
7) Does this application require institutional sign-off and do I need to notify RAS of my intent to submit an application?
- Institutional signoff is not required and you do not need to notify RAS of your application, but you do need to work with your assigned departmental financial analyst on the budget (as specified above).
8) Do I need an an eRA Commons ID to apply for a Fellow or Resident Research Fund award?
- No, you do not need an eRA Commons ID. You may leave that section of the biosketch blank.
9) If I received a previous Fellow or Resident Research Award, am I eligible to receive another one?
- Yes, previous awardees are eligible to apply for another award, either for a second year of funding for your original project or for an entirely new and different research project.
- If you are applying for a second year of funding for your original project, there is space in the application to upload a one page progress report. Please be sure to specifically address how a second year of funding would enhance your project.
10) Are any other funds available to help with publication costs?
- Yes. Emory University's Open Access Publishing Fund provides funds to make it easier for Emory authors to publish in open access (OA) journals and books when no alternative funding is available. The goal is to foster the exploration of new and innovative publishing models across research communities. Please click here for more information.
11) May I submit more than one application?
- Yes, but if both applications are deemed meritorious, you may only select one to be funded.
1) How do I know if my project needs to be submitted to the IRB?
- If you are unsure whether your project is human subjects research, we recommend that you request an official determination from the IRB.
- The following questions may help you determine whether a project needs to be reviewed by the IRB:
- Is the project research - a systematic investigation designed to contribute to generalizable knowledge? The NIH definition of clinical research is available here. If yes or uncertain, submit to the IRB. If no, no submission is required to the IRB.
- Is your project research with human subjects - a living individual about whom you are collecting identifiable information? If yes or uncertain, submit to the IRB. If no, no submission is required to the IRB.
- Potential IRB determinations may include:
- The project does not require IRB review because it does not meet the definition of research with human subjects or clinical investigations.
- The project is human subjects research, but is exempt from further IRB review and approval because it meets the criteria for exemption under 45 CFR 46.101(b). Explanations of exempt categories are available here. An example of a project that may result in this determination is a retrospective chart review using data previously collected for research purposes. Only an IRB can determine if a project meets the criteria for exemption.
- The project qualifies for expedited IRB review. Explanations of expedited categories are available here. Only an IRB can determine if a project meets the criteria for expedited review.
- The project requires full IRB review.
- The HHS Office for Human Research Protections' decision chart provides a helpful visual.
2) My project involves human subjects research that is covered under a pre-existing approved IRB protocol for a larger study. What IRB information should I submit?
- Complete all IRB questions on the application.
- Upload a copy of the approved IRB protocol and highlight the content related to your project.
3) My project uses human specimens collected under a protocol for a different study that included a statement in the consent form that gave permission for the specimens to be used for future research. Is my project still considered human subjects research?
- Yes, your project is still considered human subjects research.
- Answer yes to the human subjects question and complete all IRB fields on the application.
- Highlight the portion of the IRB protocol that specifically relates to your project, including the statement in the consent form that gives permission for the specimens to be used for future research.
4) How do I know if I need to include a Protections for Human Subjects Section and Target Enrollment Table?
- If the IRB states that a Protections for Human Subjects Section and Target Enrollment Table are required, then you need to include these documents with your application *even if* you have not yet submitted them to the IRB.
- Applications that are missing these two documents will be considered incomplete and will not be accepted.
- Regarding the Target Enrollment Table:
- You must use the NIH template for this table.
- Ensure your total planned enrollment equals the total of all subjects.
- If your project uses a convenience sample or existing deidentified data, you should estimate enrollment based on the characteristics of the population you're recruiting from.
- It is not sufficient to state, "We will enroll male and female patients from all ethnic and racial categories." Most populations do not include equal representation of all racial categories (i.e. there are not typically equal numbers of whites and American Indian/Alaska Natives in most populations).
5) Do I need a Protections for Human Subjects Section if I am only conducting a chart review?
- Yes, you must include a Protections for Human Subjects Section even if your project is a retrospective chart review.
- This section should detail the following points:
- The project entails no more than minimal risks to patients, the data was already collected for clinical care, any sensitive data being collected, minimized personal identifiers, how data will be stored, steps to minimize the risk of breach of confidentiality, etc.
- Waiving consent; is the data being collected from procedures that would occur regardless of the research study, will there be findings that could impact their ongoing care, will the results from the study be placed in the patient’s medical record, will there be any contact with the patients whose records are being accessed for the study, etc.
6) Do I have to apply for or receive IRB approval before submitting my application?
- No. You may wait until after you receive notice of being selected for award prior to submitting your request for IRB approval.
- However, if your project involves human subjects, you must:
- Submit the Protections for Human Subjects Section with your research award application regardless of IRB status.
- Receive IRB approval prior to receiving an official Notice of Award and beginning any work on your project. Some people prefer to submit their IRB application as soon as possible to avoid any potential delays in starting their project, since decision notices are not typically sent until late May/early June and the awards start July 1. IRB turnaround time can vary depending on the project and specific IRB determination.
1) What is the difference between a mentor and co-mentor?
- The mentor is your primary sponsor for research.
- A co-mentor provides knowledge and resources instrumental to completion of your research project.
2) What should be included in the abstract?
- Include: the project’s broad, long-term objectives and specific aims, and a description of the research design and method.
- Approach it as a brief summary of what you are planning, why it is important, and if your hypothesis is correct, what you will be able to conclude at the end of the grant and possible next steps.
- Keep in mind that when a grant gets funded, it is usually the abstract that gets posted for public consumption so that people can get a general idea for what you’ve proposed and why it is a good use of funds (i.e. the potential impact of the findings).
- More information is available on this NIH webpage.
3) Is there someone who can review and provide feedback on my application before I submit it?
- Yes, the Department of Pediatrics Grant Editing and Manuscript Support (GEMS) Core can review and assist with editing your application. Requests received at least 2 weeks before the grant application deadline are guaranteed to be reviewed and edited. You may submit a request less than two weeks before the grant application deadline, but staff may not have time to review your request and the amount of editing will be less than if you submitted it earlier.