Fellow & Resident Research Funds

Application Deadline: Monday, October 1, 2018 at 6:00 PM

The Fellow and Resident Research Funds were created in 2017 to encourage pediatric trainees to engage in high quality research, provide a mechanism to fund their projects, and enhance the research environment at Children's Healthcare of Atlanta.  Funds may be used for any type of child health-related research, including basic, clinical, translational, and outcomes research. All research must be hypothesis driven and describe a discrete project that can be accomplished in the time and budget allotted.

Eligibility

  • Fellow Research Fund: MD and MD/PhD fellows within the Emory Department of Pediatrics or in an academic department within the Emory+Children's Pediatric Institute. Typical applicants are late first year and early second year fellows, but any stage MD or MD/PhD fellow may apply.
  • Resident Research Fund: Medical residents within the Emory Department of Pediatrics. Typical applicants are second and third year residents, but any pediatric resident may apply. 

Budget

  • The budget period for all projects will be January 1, 2019 through December 31, 2019.
  • Fellows may request a maximum of $5,000 and residents may request a maximum of $2,500, but smaller budget requests are encouraged.
  • Awardees may request a second year of funding by submitting an application in response to the subsequent year's Fellow and Resident Research Fund RFA. Award decisions will be based on demonstrated progress in the first year of funding.

Requirements

  • Applicants must propose a hypothesis driven project specifying an end product of their proposed project, such as a presentation, manuscript, grant application or other scholarly deliverable. The end product must be completed by the end of the training program period and reported in the online grants management system.
  • Proper acknowledgement of this award must be included in all publications, oral and poster presentations, and abstracts that result from this project. Please use the following statement: "This research was supported by the Emory University Department of Pediatrics and Children’s Healthcare of Atlanta."
  • The principal investigator must respond in a timely manner to all requests for project updates.
  • The principal investigator must submit the project for presentation at Department Resident/Fellowship Research Day activities.

Selection Criteria

  • Fellow and Resident Research Fund applications are reviewed and selected based on the NIH grant application scoring system.
  • Please click here to view an explanation of how this system has been adapted for use with the Fellow and Resident Research Funds. 

We encourage you to attend our monthly K-Club meetings for information and guidance on research career development. 

Additional Details

Applications must include separate PDF files for each of the following items:

  • NIH-style biosketches for the principal investigator and mentor(s)
  • Hypothesis/specific aims/research goals (max. 1 page)
  • Methods/experimental design (max. 2 pages plus references)
  • (If applicable) Human subjects research documentation, including an NIH-format target enrollment table and human subjects research section
  • (If applicable) Vertebrate animals research documentation, including an NIH-format vertebrate animals section
  • (If applicable - only for previous awardees who are requesting a second year of funding) Progress report on the first year of your project and explanation of how additional funding would enhance your project. (max. 1 page)

Applications also must include:

  • Impact and relevance to child health (2-4 sentences)
  • Brief explanation for how the funds will facilitate your research objectives
  • Project time period, detailed line item budget in required Excel template, and detailed budget justification
  • The end product that will communicate the results of the project. This could be presenting an abstract at a regional or national meeting in your field, a manuscript or even a resulting grant application to further the research project.
  • A letter of support from your mentor to demonstrate that adequate mentorship will be available to support the proposed study.

All applications must be submitted online at the following links:

For individual assistance with your application, please make an appointment with Dr. Stacy Heilman.

Required Budget Templates

NIH Target Enrollment Table

NIH Human Subjects Research Section

For individual assistance with your application, please make an appointment with Dr. Stacy Heilman.

Biosketch Resources

Examples & Boilerplates

Helpful Presentations

Pediatric Cores - Use of a pediatric core is strongly encouraged. Please visit this link for information about available resources and costs.

General Application Questions
Jennifer Villaseñor, RN
Lead Program Coordinator 

Grant Writing Questions
Stacy Heilman, PhD
Director, Pediatric Research Operations 

Clinical Research Questions
Nadine Spring, MPH, MS
Director, Clinical Research Services

Budget Related Questions

All residents should contact Lynnessa Snodgrass. Fellows should contact the financial analyst for their division:

Frequently Asked Questions

1) For what types of research may these grants be used?

  • Funds may be used for any type of child health-related research, including basic, clinical, translational, and outcomes research.
  • Proposed research should be hypothesis driven and should describe a discrete project that can be accomplished in the time and budget allotted.

2) What is the difference between a mentor and co-mentor?  

  • The mentor is your primary sponsor for research.
  • A co-mentor provides knowledge and resources instrumental to completion of your research project.

3) Which biosketch template should I use? 

  • Use the fellowship version of the biosketch.
    • ​Format page found here - https://grants.nih.gov/grants/forms/biosketch-blank-fellowship-format.docx 
    • Instructions found here - https://grants.nih.gov/grants/how-to-apply-application-guide/forms-e/general/g.240-r&r-seniorkey-person-profile-(expanded)-form.htm#Instructions
    • Sample found here - http://grants.nih.gov/grants/forms/postdocfellowshipbiosample.docx
  • Scholastic Performance (section D) is NOT required for this application.

4) Who can help me with my budget?

  • Fellows should contact their division's financial analyst for help preparing their budget. See the above Help tab for a list of analysts by division.
  • Residents should contact Lynnessa Snodgrass for help with their budgets.

5) What can I include in my budget?

  • You may include whatever is necessary to accomplish your research EXCEPT travel, computers and general lab equipment. Small equipment or technologies used exclusively for the proposed research project may be considered with strong justification.
  • Common expenses to include in a research project budget include but are not limited to:
    • Personnel (e.g. research coordinator time, data entry assistance)
    • Laboratory supplies
    • Clinical research costs (e.g. patient engagement fees)
    • Core services
    • Instrument fees (e.g. fees associated with using a validated scale)
    • Publication costs
  • It is critical that each budget component be well-justified. A good budget justification clearly explains how the funds will be used in the proposed research project and why they are necessary to complete the project.
  • Do not delete a section of the budget template just because you are not requesting funding for that section.

6) Can I use a core located at another institution?

  • Yes! While we encourage you to use cores in the Emory Department of Pediatrics or other departments at Emory, you may include cores from other institutions.

7) Does this application require institutional sign-off and do I need to notify RAS of my intent to submit an application?

  • Institutional signoff is not required and you do not need to notify RAS of your application, but you do need to work with your assigned departmental financial analyst on the budget (as specified above).

8) Is there someone who can review and provide feedback on my application before I submit it?

  • Yes, the Department of Pediatrics Grant Editing and Manuscript Support (GEMS) Core can review and assist with editing your application. Requests received at least 2 weeks before the grant application deadline are guaranteed to be reviewed and edited. You may submit a request less than two weeks before the grant application deadline, but staff may not have time to review your request and the amount of editing will be less than if you submitted it earlier.

9) Do I need an an eRA Commons ID to apply for a Fellow or Resident Research Fund award?

  • No, you do not need an eRA Commons ID. You may leave that section of the biosketch blank.

10) If I received a previous Fellow or Resident Research Fund award, am I eligible to receive another one?

  • Yes, previous awardees are eligible to apply for another award, either for a second year of funding for your original project or for an entirely new and different research project. 
  • If you are applying for a second year of funding for your original project, there is space in the application to upload a one page progress report. Please be sure to specifically address how a second year of funding would enhance your project.


1) How do I know if my project needs to be submitted to the IRB?

  • If you are unsure whether your project is human subjects research, we recommend that you request an official determination from the IRB.
  • The following questions may help you determine whether a project needs to be reviewed by the IRB:
    • ​Is the project research - a systematic investigation designed to contribute to generalizable knowledge? The NIH definition of clinical research is available here. If yes or uncertain, submit to the IRB. If no, no submission is required to the IRB.
    • Is your project research with human subjects - a living individual about whom you are collecting identifiable information? If yes or uncertain, submit to the IRB. If no, no submission is required to the IRB.
  • Potential IRB determinations may include:
    • The project does not require IRB review because it does not meet the definition of research with human subjects or clinical investigations.
    • The project is human subjects research, but is exempt from further IRB review and approval because it meets the criteria for exemption under 45 CFR 46.101(b). Explanations of exempt categories are available here. An example of a project that may result in this determination is a retrospective chart review using data previously collected for research purposes. Only an IRB can determine if a project meets the criteria for exemption.
    • The project qualifies for expedited IRB review. Explanations of expedited categories are available here. Only an IRB can determine if a project meets the criteria for expedited review.
    • The project requires full IRB review.
  • ​The HHS Office for Human Research Protections' decision chart provides a helpful visual.

2) My project involves human subjects research that is covered under a pre-existing approved IRB protocol for a larger study. What IRB information should I submit?

  • Complete all IRB questions on the application.
  • Upload a copy of the approved IRB protocol and highlight the content related to your project.

3) My project uses human specimens collected under a protocol for a different study that included a statement in the consent form that gave permission for the specimens to be used for future research. Is my project still considered human subjects research?

  • Yes, your project is still considered human subjects research.
  • Answer yes to the human subjects question and complete all IRB fields on the application.
  • Highlight the portion of the IRB protocol that specifically relates to your project, including the statement in the consent form that gives permission for the specimens to be used for future research.

4) How do I know if I need to include a Human Subjects Research Section and Target Enrollment Table?

  • If the IRB states that a Human Subjects Research Section and Target Enrollment Table are required, then you need to include these documents with your application *even if* you have not yet submitted them to the IRB.
  • Applications that are missing these two documents will be considered incomplete and will not be accepted.
  • Regarding the Target Enrollment Table:
    • You must use the NIH template for this table.
    • Ensure your total planned enrollment equals the total of all subjects.
    • If your project uses a convenience sample or existing deidentified data, you should estimate enrollment based on the characteristics of the population you're recruiting from.
    • It is not sufficient to state, "We will enroll male and female patients from all ethnic and racial categories." Most populations do not include equal representation of all racial categories (i.e. there are not typically equal numbers of whites and American Indian/Alaska Natives in most populations).